Bellows Spring PTA Job Descriptions

Executive Board Positions 

President

Time Commitment: 4-12 hours per month (heaviest in the fall, tapering off after January)

  • Manages overall objectives and strategies of PTA
  • Acts as liaison between parents and principal / staff
  • Recruits PTA Committee Chairs and Board Members
  • Delegates functions to the Officers and Committee Chairs
  • Creates agenda and facilitates monthly PTA general and board meetings
  • Collaborates with Principal to create annual school calendar of activities
  • Collaborates with Treasurer and Board Members to create annual PTA budget
  • Reviews monthly financial statements and co-signs all checks
  • Speaks at Back to School Nights and other events as necessary
  • Attends PTAHC meetings, a consortium of the PTA Presidents from all HOCO schools, or sends a delegate
  • Becomes familiar with, abides, and ensures members adhere to PTA purposes, policies, and bylaws
  • Monitors status of all planned events and activities
  • Serves a term of (2) years
  • Maintains a current and organized procedure notebook for the successor of the position
  • PTA Timeline

Vice President of Fundraising

Time Commitment: 4-12 hours per month (heaviest in the fall, tapering off after the January)

  • Oversees fundraising committees, and reviews and approves related expenses and operational details
  • Maintains communication (i.e. meetings, conferences calls, emails) with fundraising committee chairs monthly
  • Assists and updates the President as needed, serving as the President’s primary aide
  • Attends Board and general PTA meetings
  • Performs duties of the President in her/his absence
  • Becomes authorized to sign checks
  • Becomes familiar with and abide by current PTA purposes, policies, and bylaws
  • Serves a term of (2) years
  • Maintains a current and organized procedure notebook for the successor of the position 

Vice President of Activities

Time Commitment: 4-12 hours per month (heaviest in the fall, tapering off after the January)

  • Oversees activities committees, and reviews and approves related expenses and operational details
  • Requests calendar approval for all in school activities in the Howard County Public School System Event Management System
  • Maintains communication (i.e. meetings, conferences calls, emails) with fundraising committee chairs monthly
  • Assists and updates the President as needed, serving as the President’s primary aide
  • Attends executive and general PTA meetings
  • Performs duties of the President in her/his absence
  • Becomes authorized to sign checks
  • Becomes familiar with and abide by current PTA purposes, policies, and bylaws
  • Serves a term of (2) years
  • Maintains a current and organized procedure notebook for the successor of the position

Treasurer – Aaron Copsey

Time Commitment: 4-12 hours per month (heaviest in the fall, tapering off after the January)

  • Collaborate with the PTA President to generate the annual PTA budget
  • Prepare the annual audit and tax return
  • Receives and deposits all PTA funds into the bank account
  • Disburses PTA funds according to the approved budget
  • Oversee ongoing PTA finances, ensure adherence to approved PTA budget
  • Attends executive, general PTA and optional committee meetings
  • Prepare and present budget report for each PTA general meeting
  • Assists with recruiting PTA Committee Chairs and Board Members
  • Becomes familiar with and abide by current PTA purposes, policies, and bylaws
  • Serves a term of (2) years
  • Maintains a current and organized procedure notebook for the successor of the position
  • PTA Timeline

Recording Secretary – VACANT

Time Commitment: 2-4 hours per month

  • Takes minutes at PTA general and executive meetings, types minutes, and distributes them in a timely fashion
  • Attends executive board meetings, participates in discussions and decision-making
  • Prepares the sign-in sheet at general meetings
  • Distributes meeting minutes and has them posted on the website and bulletin board
  • Maintains a complete file of all approved minutes, agendas, and materials distributed at any official PTA meeting. Becomes familiar with and abide by current PTA purposes, policies, and bylaws
  • Serves a term of (2) years
  • Maintains a current and organized procedure notebook for the successor of the position

Standing Committee Positions

Advocacy Chair – VACANT

  • Attend monthly PTACHC meetings
  • Update PTA Board and Members at monthly PTA meetings
  • Distribute information to School Community regarding important issues/legislation
  • Find coverage in the event you cannot attend a PTACHC meeting
  • Attends general PTA meetings and committee meetings 

Communication Committee Chair – Andrea Wilds

Time Commitment: 4-8 hours per month

  • Provides communication support for the BSES PTA’s committees
  • Recruits and supervises co-chairs to distribute communications in various methods, including website, social media sites (Facebook and Twitter), news outlets, billboards, promotional flyers, and forms
  • Helps determine the best method for distributing communications as needs arise
  • Relies on best practices for marketing communications when determining which methods to use, frequency of use and privacy limitations
  • Seeks final approval for final drafts and content schedules from the Corresponding Secretary and/or Committee Chairs, as applicable
  • Maintains a current and organized procedure notebook for the successor of the position
  • Attends general PTA meetings and committee meetings

Membership Chair – Vicky Bernal

Time Commitment: 4-8 hours per month; busiest time is in the first half of the year

  • Coordinates membership drives and campaigns
  • Requests updates to membership forms as necessary
  • Collects, counts, and deposits money with Treasurer; and/or facilitates this process when absent
  • Records and updates member information in database as often as necessary
  • Ensures that new and renewing members receive thank you messages and membership cards
  • Ensures that the PTA table, representatives and membership forms are present at all relevant events
  • Maintains and store PTA table elements (i.e. table cloth, sign holders, cash box, decorations, membership forms)
  • Maintains a current and organized procedure notebook for the successor of the position
  • Attends general PTA meetings and committee meetings

PTACHC Delegates – VACANT

  • Attend monthly PTACHC meetings
  • Update PTA Board and Members at monthly PTA meetings
  • Find coverage in the event you cannot attend a PTACHC meeting
  • Attends general PTA meetings and committee meetings

Reflections Chair – Carol Hahn

  • Oversee the Local PTA Committee’s planning and implementation of the Reflections Program
  • Recruit Local PTA Reflections Committee members, Reflections judges and volunteers as needed
  • Establish a program timeline
  • Represent your Local PTA at statewide arts-related events and collaborations
  • Promote the Reflections theme search and program to local students, teachers, parents and the community as a whole
  • Evaluate the process at the end of the year and make recommendations for improvements to the Local PTA Reflections Committee, our State PTA or National PTA
  • Collaborate with other Local PTA leaders to promote Reflections activities and arts advocacy messages through social media and traditional media (i.e., print/broadcast)
  • Attends general PTA meetings and committee meetings

Teacher Representatives – Jennifer Waltemire & Jennifer Fogler

  • Act as a liaison between staff and PTA
  • Update PTA Board and Members at monthly PTA meetings
  • Attends general PTA meetings and committee meetings

Volunteer Committee Chair – VACANT

Time Commitment: 4-8 hours per month

  • Serves as a year-round clearinghouse to fill volunteer needs for BSES (i.e. Welcome Packets, classroom), the PTA and its committees (i.e. various events and activities)
  • Collaborates with Committee Chairs to prepare volunteer position descriptions
  • Devises and launches campaigns to recruit volunteers through Signup Genius
  • Coordinates with the Communications Committee to promote specific volunteer needs on the website, social media pages and through other methods deemed appropriate
  • Makes volunteer needs available for review at PTA general meetings and at PTA sponsored events
  • Maintains a database of volunteers and their preferences
  • Maintains historical data on the volunteering needs per event to assist with projections on future events
  • Facilitates volunteer training and ensure that volunteers complete mandatory paperwork, if any
  • Maintains a current and organized procedure notebook for the successor of the position
  • Attends general PTA meetings and committee meetings

Special Committee Positions 

Back to School Night Chair – Jay Hackett

  • Coordinate date for Back to School Night with president during the summer
  • Coordinate Back to School Night at the beginning of the year
    • Approved DJ
    • Games
    • Prizes
    • Gifts
    • Concession Stand
  • Coordinate with communications committee for flyers, announcements, etc.
  • Attends general PTA meetings and committee meetings 

Bingo Night Chair – Marci Daproza

  • Coordinates date for Bingo Night with president during summer
  • Coordinate Bingo Night in the Spring
    • Raffles
    • Bingo Cards and Dabbers
    • Food
    • Prizes
    • Concession Stand
  • Coordinate with communications committee for flyers, announcements, etc.
  • Attends general PTA meetings and committee meetings

Bulletin Board Chair – Jennifer Waltemire & Jennifer Fogler

  • Decorate and update the PTA bulletin boards (near the gym) with current information, upcoming events, etc.
  • Attends general PTA meetings and committee meetings

Cheetah Challenge Chair – Laura Starita, Co-Chair – VACANT

  • Coordinates date for Cheetah with president during summer
  • Coordinate Cheetah Challenge in the Fall
    • Prizes
    • Obstacles
    • Envelopes for donations
    • Gathers all donations
  • Coordinate with communications committee for flyers, announcements, etc.
  • Coordinates with volunteer chair to gather enough volunteers for the event
  • Attends general PTA meetings and committee meetings

Community Relations Chair – Nikita Alexander

  • Coordinate with school guidance counselor to identify a Bellows family in need of assistance during the holiday season (Thanksgiving and December holidays)
  • Coordinate with PTA to obtain contributions of items/gift cards on the family’s wish list
  • Coordinate with communications committee if necessary
  • Attends general PTA meetings and committee meetings 

Consumer Product Fundraising Chair – Vicky Bernal

  • Manages household product fundraising efforts, including Coke Rewards and Box Tops
  • Generates awareness of programs at key events, typically at the beginning of the school year
  • Organizes campaigns and promotions with the help of the Communications Committee
  • Collects fundraising submissions
  • Requests volunteers for assistance with processing the submissions
  • Seeks reimbursement from manufacturers in the form of donations or merchandise
  • Reports goals for the project and progress throughout at general PTA meetings and committee meetings
  • Attends general PTA meetings and committee meetings

Copy Coordinator – Ledia Viana

  • Coordinates with communication and other chairs to make copies and distribute for Friday Folders
  • Paper inventory
  • Attends general PTA meetings and committee meetings 

Cultural Arts Chair – Kelley Sanabria

  • Organizes and Schedules cultural art programs that provide educational school assemblies
    • Fall, Spring & Field Day
  • Coordinate with communications committee for flyers, announcements, etc.
  • Attends general PTA meetings and committee meetings

Drama (afterschool) Liaison – TBA

  • Acts as a liaison between staff, parents and PTA for afterschool drama program during Fall and Spring
    • Decorations
    • Costumes
  • Responsible for registration for drama program
  • Coordinate with communications committee for flyers, announcements, etc.
  • Coordinates with volunteer chair for dress rehearsals and show nights
  • Attends general PTA meetings and committee meetings

Fall Festival Chair – Andrea Wilds

  • Coordinates date for Fall Festival with president during summer
  • Coordinate Fall Festival in the Spring
    • Raffles
    • Games
    • Food
    • Prizes
    • Concession Stand
  • Coordinate with communications committee for flyers, announcements, etc.
  • Attends general PTA meetings and committee meetings

Hershey’s Park Chair – VACANT

  • Manages Hershey’s Park fundraising effort in the Spring
  • Organizes campaigns and promotions with the help of the Communications Committee
  • Collects fundraising submissions
  • Distributes Hershey’s park to families
  • Attends general PTA meetings and committee meetings

Hospitality Committee Chair – Warnette Moultrie

Time Commitment: 4-8 hours per month

  • Coordinates scheduled hospitality events for teachers and staff during the school year
    • Welcome Back Breakfast (August)
    • Parent/Teacher Conference Night Dinners
  • Provides refreshments for select PTA general meetings (kick-off and end-of-year)
  • Attends general PTA meetings and committee meetings

Movie Night Chair – Jessie Brady

  • Coordinates dates for Movies Nights with president during the summer
  • Coordinates three movie nights during the year
    • Movie
    • Popcorn
    • Concession Stand
  • Coordinate with communications committee for flyers, announcements, etc.
  • Attends general PTA meetings and committee meetings

Restaurant Night Chair – VACANT

  • Coordinates one Restaurant Night per month with local businesses (Sept – June)
  • Coordinate with communications committee for flyers, announcements, etc.
    • Flyer the Friday Folder before the event
    • Labels to put on the students the day of the restaurant night
  • Attends general PTA meetings and committee meetings

School Supply Chair – Warnette Moultrie

  • Manages School Supplies fundraising effort in the Spring for the next academic year (Sept)
  • Organizes campaigns and promotions with the help of the Communications Committee
  • Collects fundraising submissions
  • Distributes School Supplies into the classrooms so they are ready when students come in the first day
  • Attends general PTA meetings and committee meetings

Social Media Chair – Christina Lee

  • Maintains current social media page detailing PTA news, events and activities
  • Attends general PTA meetings and committee meetings

Spirit Wear Chair – Nikita Alexander

  • Manages all aspects of the spirit wear program, including vendor management, ordering, taking inventory, tracking and reporting sales
  • Ensures that spirit wear has a presence and can be purchased at all relevant PTA events
  • Organizes spirit wear campaigns with the help of the Communications Committee
  • Seeks approval from the VP of Fundraising if changes to the program or spirit wear is needed
  • Attends general PTA meetings and committee meetings 

Staff Appreciation Week Chair – VACANT

  • Coordinates scheduled hospitality events for teachers and staff during staff appreciation week (May)
    • Staff Breakfast
    • Staff Lunch
    • Staff Gifts
    • Student Thank You Notes
  • Coordinates with communications committee for flyers, social media and webpage announcements
  • Coordinates with volunteer chair for volunteers to bring food, school supplies, etc.
  • Attends general PTA meetings and committee meetings 

Watch D.O.G.S – Rick McCray

  • Coordinates membership drives and campaigns
  • Coordinates Watch D.O.G.S night date with president during the summer
  • Organizes Watch D.O.G.S night in the Fall
    • T-Shirts
    • Pizza
    • Entertainment for Kids
  • Ensures that the Watch D.O.G.S table, representatives and membership forms are present at all relevant events
  • Speaks at Back to School Nights and other events as necessary
  • Creates de Watch D.O.G.S calendar and coordinates with school staff
  • Attends general PTA meetings and committee meetings 

Webmaster – Farhana Almamun

  • Maintains the Bellows PTA website (bsespta.org)
    • Monthly Events
    • Minutes
    • Board Information
    • Membership Registration
    • Spirit Wear Sales
    • News
  • Maintains Bellows PTA emails
  • Attends general PTA meetings and committee meetings