Download PDF Copy: Meeting Notes- Sept 17 2018



PTA General Meeting


Date:  September 17, 2018

Location:  BSES Media Room

Subject:  Monthly General Meeting

Andrea Wilds calls the meeting to order at 6:30pm.

  • Andrea made a motion to approve the meeting minutes from June 12, 2018; Treasurer seconded, passed.


Teacher Representative Report – Ms. Waltemire & Jen Fogler:

  • No new business


Administration Report – Principal Hahn:

  • 803 students in Bellows at this time
  • Bus transportation issues as a result of Hanover Hills opening; in communications with bus company for resolution


 President Report – Andrea Wilds:

  • Reviewed calendar of events: Watch Dog Night, Chick-fil-A Restaurant Night, In School Music Tech., Fall Festival, Cheetah Challenge
  • Reviewed open PTA positions: Communications Chair, Cheetah Challenge Co-Chair, Staff Appreciation Chair; PTACH Advocacy Chair
  • Confirmed Committee Chair access to email accounts
  • Confirmed access to Google Drive


Treasurer Report – Aaron Copsey:

  • Completed audit of books status – awaiting McDonald’s check from Restaurant Night; unable to locate other restaurant night check – in process of finding
  • Presented Budget for 2018-2019
  • Motion to amend Back to School Night budget from $350 to $500 to cover reimbursements; President seconded, approved
  • Motion to amend Community Outreach budget to $650 allotting $200 to reimburse school nurse for extra purchased clothing; VP seconded, approved
  • PTA closing balance – $12,777.14
  • Motion to approve 2018-2019 fiscal budget; Secretary seconded, approved
  • Call to encourage purchases through Amazon Smile


Vice President Report (Fundraising) – Melissa Neally:

  • Review of upcoming Restaurant Nights


Vice President Report (Activities) – Jessie Brady:

  • Review of Back to School Bash – success
  • Alex’s Lemonade stand made ~$500


Standing Committee Reports:

  • Membership: Vicky Bernal

240 PTA members; 150 parents; 90 staff

5 offers to sponsor PTA membership – Principal Hahn oversees decision

  • Staff Breakfast: Warnette Moultire


  • Back to School Bash – Jay Hackett

success, will revisit moon bounce for next school year

  • Watch D.O.G.S. – Rick McCray

kick off 9/24/18 6:30-8pm; Victory Martial Arts to entertain kids; Bella Mia pizza; additional shirts expected this week

  • After School Drama – Lauryn Fantano

67 registered/paid participants with a waitlist (uncertain how many waitlisted); new system of registering worked well barring ability to pay without submitting official registration; PTA parent volunteers to assist with child/adult ratio

  • Spirit Wear: Nikita Alexander

need to order more size xs; other apparel requested ie. hats, water bottles, bags; decision to keep colors the same and plan to review past tie dye shirts

  • Restaurant Night – Melissa Neally & Blaire Bycoffee

Chick-fil-A 9/26, Uno’s 10/15, and Chipotle TBD

  • Cultural Arts – Kelley Sanabria

Oct. 4th with Brent Daniels-Music Technology 9:30 & 2:45

  • Fall Festival – Andrea Wilds & Jen Jarrell

Oct. 5th-carnival games, DJ, Balloon Artist, Pumpkins, Face Painting

Need volunteers for night of event

  • Cheetah Challenge – Laura Starita

working on “big ticket” prizes; need volunteers

  • Community Relations

clothing for School Nurse reimbursement was approved (previously mentioned)

10/2/18 – vision and hearing screening; need volunteers

10/15/18 – flu shot administration; need volunteers


New Business

  • Principal Hahn discussed new report card reporting system that is to be rolled out



  • None


 Meeting adjourned at 8:09pm.